Professional Admin Solutions

What I Bring to the Table

• Systems & Process Design — CRM setup, SOP creation, workflow documentation to streamline daily operations.
• Calendar & Communications Management — Proactive scheduling, inbox filtering, email follow-up, and client coordination.
• Client Systems Support — Onboarding new clients, processing payments, invoicing, and expense tracking.
• Tech-Savvy Implementation — Cloud file setups, electronic signature integrations, website updates, and app training.
• Marketing & Admin Materials — PowerPoint templates, email signatures, newsletters, social media updates, and event logistics support.
• Travel & Project Coordination — Booking travel, creating itineraries, coordinating vendors, and tracking deliverables.
• Expert in a wide range of tools and platforms, including:
  Google Workspace, Microsoft 365, Slack, Asana, Trello, Dubsado, HoneyBook, Zoom, Canva, WordPress, QuickBooks, Constant Contact, and more.

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Why I Do This

I believe behind every successful business is a system of thoughtful, organized support—and that’s where I shine. I’m driven by the satisfaction of helping clients free up space for what truly matters: whether growing their practice, serving their clients, or balancing work and life with ease. My favorite success story? Clients telling me, “I finally feel like I have room to breathe in my business.”

Career Snapshot

• 2023 – Present – Professional Admin Solutions, provide high-level virtual admin and operations support tailored to entrepreneurs, service providers, and growing teams.
  
  • Support a diverse client base—including coaches, consultants, accountants, real estate professionals, and small business owners—by helping them reduce administrative overwhelm, build scalable systems, and focus on growth.
  • Manage end-to-end administrative functions, including inbox and calendar management, CRM setup, client onboarding, project tracking, invoicing, document management, and travel coordination.
  • Develop and streamline business operations and SOPs, improving consistency, efficiency, and internal communication across multiple clients and industries.
  • Provide marketing and creative support, including social media updates, email newsletters, web edits, branded templates, and event collateral.
  • Own New Hire Human Resources tasks, create hiring and onboarding plans, screen candidates and manage candidate scheduling.
• 2003 – 2023 – Built and scaled sales and client success functions – from the ground up at tech startup Particle, Inc., developing onboarding processes, internal documentation, and customer communication flows and by creating a new real estate division in the classifieds department of The Philadelphia CityPaper.
• 2016 – 2023 – Designed and implemented finance operations for early-stage startup, Particle, Inc., including budgeting, invoice systems, expense tracking, and reporting workflows.
• 2003 – 2008 – Managed advertising teams in fast-paced, deadline-driven environments at The Philadelphia City Paper, directing cross-functional collaboration between sales, and creative departments.

2008 – 2013 – Created and executed multi-channel media and marketing plans for high-profile nonprofit organizations such as The Franklin Institute, Girl Scouts of Eastern Pennsylvania, and the Children’s Science Museum, managing campaigns across print, digital, event, and outreach channels.

Let’s Connect

If you’re feeling overwhelmed or stuck managing the details of your growing business, I’d love to help. Whether you’re a solo practitioner, small business owner, or part of a growing team, I’m here to build systems that support your vision—and give you the clarity and bandwidth to focus on your mission.

Click here to get in touch and book a free consultation.